Privacy Policy
1 Introduction
The protection of your personal data is of particular importance to us. We therefore process your data exclusively on the basis of legal regulations (GDPR, TKG 2021). In this privacy information, we inform you about the most important aspects of data processing.
2 Processing Purposes
We use your personal data only for the purposes defined in this privacy policy:
2.1 Customer and Supplier Data Management
Purpose
Accounting and business processing, as well as logistics. The data is provided directly by you via a common means of communication or collected by Phidtelity e.U. itself in the course of processing. The provision of your data is generally voluntary.
Affected Persons
Customers and suppliers including contact persons at the customer and supplier, administrative staff at the controller and third parties involved in the business process including contact persons at the third parties.
Processed Data
For contract processing and for handling inquiries, the following necessary data is collected:
Reference number
Company
Title
Names
Phone numbers
E-mail addresses
Address data
Billing data
Company register data
VAT number
Subject of the inquiry / service
Contact person
Bank details
Payment transaction data
Other data from communication with customers or suppliers
Legal Basis
Where applicable, consent to the processing of your data (Art 6 para 1 lit a GDPR)
For contract fulfillment pursuant to Art 6 para 1 lit b GDPR
Necessity for compliance with legal obligations and legal enforcement (Art 6 para 1 lit c GDPR)
Legitimate economic interest based on the execution of the offered services and the related business processes (Art 6 para 1 lit f GDPR)
Data processors necessary for business operations (IT services, providers) pursuant to Art 28 GDPR
Recipients of the Data
If necessary for the above purposes, your personal data will be transmitted to the following recipients:
Contract partners involved in service provision
Tax advisors
Banks
Administrative authorities (e.g. tax office)
External IT service providers such as web hosting and email providers (short: providers)
Insurance companies (e.g. liability insurance)
Your data will also be processed partly outside the EU or EEA. An appropriate level of protection is ensured based on an adequacy decision of the European Commission pursuant to Art 45 GDPR.
Storage Duration
Personal data is stored until the end of the business relationship. Storage continues beyond this if required to fulfill legal obligations or until the expiry of relevant warranty, limitation or other legal retention periods or in case of legal disputes where the data is required as evidence.
2.2 Marketing Measures
Purpose
Customer support and marketing for own purposes
Affected Persons
Own customers including contact persons, administrative staff at the controller and third parties involved in business processes including their contact persons. Additionally, interested parties who have contacted the controller themselves as well as potential interested parties and customers whose addresses were collected by the controller or purchased or rented from address providers.
Processed Data
For marketing purposes, the following data is collected:
Company
Address data
Contact person (title, name, department, position)
Phone numbers
E-mail addresses
Date and subject of the inquiry
Service offering based on potential customer interest
Other data from communication with customers or suppliers
Legal Basis
Where applicable, consent to the processing of your data (Art 6 para 1 lit a GDPR)
Legitimate economic interest based on the execution of marketing measures and customer support (Art 6 para 1 lit f GDPR)
Data processors necessary for marketing activities (IT services, providers, advertising agencies) pursuant to Art 28 GDPR
Recipients of the Data
If necessary for the above purposes, your personal data will be transmitted to the following recipients:
Advertising agencies (for marketing activities)
External IT service providers such as web hosting and email providers (short: providers, for business operations)
Your data will also be processed partly outside the EU or EEA. An appropriate level of protection is ensured based on an adequacy decision of the European Commission pursuant to Art 45 GDPR.
Storage Duration
Data is stored for 6 months after use.
2.3 Data Processing through Use of the Website
Providing some personal data (e.g. name, email address) is required to use certain services. If not provided, some functions may not be available.
Purpose
Website optimization, security, and usage analysis
Affected Persons
Website visitors
Processed Data
Anonymized IP address
Contact form data
Date and time
Technical data
Referrer URL
User behavior
Session duration
Approximate location
Cookies
Legal Basis
Legitimate interest (Art 6 para 1 lit f GDPR)
Data processors (Art 28 GDPR)
Recipients of the Data
External IT service providers
Storage Duration
Only as long as necessary or legally required.
3 Legal Remedies
You have the right to access, rectification, deletion, restriction, data portability, withdrawal and objection.
4 Contact Details of the Controller
Phidtelity e.U. - Engineering Office for Technical Physics
Pischelsdorf 463
8212 Pischelsdorf am Kulm
Austria
T: +43 664 7342 9868